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Receptionist / Administrator

Christ's College

Receptionist / Administrator

Salary Not Specified

Christ's College, Bellfields, Guildford

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 19 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 7878802c72bd49abac013b1a5dcd5d57

Full Job Description

Main Duties / Responsibilities

ORGANISATION

  • Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries

  • Signing in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave

  • Controlling the signing in/out procedure of students throughout the day

  • Liaising with staff for the delivery and collection of parcels

  • Manage the collection, safekeeping and distribution of mobile phones for the students.


    • ADMINISTRATION

  • Provide general clerical/admin. support e.g. photocopying, filing, completing standard forms, responding to routine correspondence, sorting and distributing internal / external mail and emails

  • Maintain manual and computerised records/management information systems

  • Undertake letter writing, report creation, preparing documents and other IT based tasks

  • Co-ordination and administration of Educational Visits


  • Administration and archiving of student files

  • Provide timely communication with staff and parents as required

  • Produce lists/information/data as required e.g. student data

  • To ensure correct administration of any medication to students in line with College policy

  • Managing lost property

  • Undertake administrative tasks as directed by the Principal or her delegated member of staff

  • Ensuring the offices are kept tidy and organised


    • TRAINING

    · Essential: Willing to train to be a First Aider.

    · Knowledge of Google Suite would be advantageous however training will be given if needed.

    · Completing compliance training and professional development on EveryHR

    RESOURCES

  • Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet, Arbor, E-mail, Google)

  • Provide general advice and guidance to staff, students and others

    Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet, Arbor, E-mail, Google)

  • Provide general advice and guidance to staff, students and others